The Prosecutor's Office of North Kazakhstan Region has uncovered serious violations of labor legislation: 1,837 companies in the region failed to register 6,517 employees in the Unified System for Recording Employment Contracts (USREC) . These people are actually working, and employers are making pension and social contributions for them, but officially their employment relationships are not reflected in the state system.
This is not an isolated case — the violations are widespread and indicate a systemic problem in HR administration.
Why This Is a Problem for Businesses
Since March 12, 2026, Kazakhstan has introduced administrative liability for violations related to entering information into the USREC . Employers now face fines for each violation:
Business Category
First Violation
Repeated Violation
Officials
30 MRP (129,750 tenge)
60 MRP (259,500 tenge)
Small Businesses and NGOs
60 MRP (259,500 tenge)
80 MRP (346,000 tenge)
Medium Businesses
80 MRP (346,000 tenge)
100 MRP (432,500 tenge)
Large Businesses
150 MRP (648,750 tenge)
200 MRP (865,000 tenge)
Source: Administrative Code of the Republic of Kazakhstan, Article 98.
Fines are imposed for:
failure to submit or late submission of information to the USREC;
submission of incomplete data;
submission of inaccurate or incorrect information.
Deadlines Established by Law
The law sets clear deadlines for entering information into the USREC :
for concluding an employment contract — no later than 5 working days from the date of signing;
for amendments and additions — no later than 15 calendar days from the date of signing;
for termination of an employment contract — no later than 3 working days from the date of termination.
Consequences for Employees and Businesses
When employee data is missing from the USREC, it creates serious risks:
For employees — inability to confirm work experience for pensions, benefits, and sick leave; difficulties with loans and mortgages; risk of being left without protection in case of salary delays or unlawful dismissal.
For businesses — fines up to 865,000 tenge for repeated violations; risk of legal disputes with employees; reputational damage.
The Prosecutor's Position
The North Kazakhstan Prosecutor's Office issued an order to the State Labor Inspectorate recommending that all 1,837 companies be notified of the violations and measures be taken to address them. The Chamber of Entrepreneurs has also been involved, and its experts strongly recommend that managers check the availability of employee data in the USREC and bring their HR documentation into compliance with legal requirements in a timely manner to avoid administrative penalties.
How Businesses Can Prepare
To avoid fines and issues with regulatory authorities, companies need to:
Check whether information on all employees is present in the USREC.
Update data on employment contracts and amendments.
Enter any missing information within the established deadlines.
Set up internal processes for timely submission of data upon hiring, dismissal, or changes in working conditions.
Conduct an internal audit of HR records for compliance with legal requirements.
Consult experts on labor law and HR administration matters.
How Acsour Can Help
Acsour experts in Kazakhstan are ready to provide a full range of services to bring your HR records into compliance with the law:
HR Audit — verifying the presence and accuracy of information in the USREC, identifying risks.
Labor Law Consulting — explaining legal requirements and registration deadlines.
HR Outsourcing — full HR administration with guaranteed timely data entry into the USREC.
Support During Inspections — protecting your company's interests when dealing with regulatory authorities.
Record Restoration — helping to correct errors and restore lost information.
Want to check if your HR records are in order and whether there are risks of fines?
Submit a request — our experts will conduct a quick audit of your HR records, verify the availability and accuracy of information in the USREC, and help you avoid issues with regulatory authorities.